Cloud Back Office

Cloud Back Office · Inventory

Order what you sell.
Not what you guess.

The ordering worksheet pulls real sales velocity for every item — parent and child units combined — and tells you what to buy. Competitors are calling this "AI ordering" in 2026. InsightRS has done it for 25+ years.

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Insight Cloud Back Office Inventory — ordering worksheet
Sales-based purchase advice

Your own sales data, doing the math.

Sales-based purchase advice worksheet
  • Computer-assisted ordering
    Order on min, max, desired, or calculated sales values — average or periodic. You choose the method; the worksheet does the work.
  • Consumption-based ordering
    Generate orders comparing average or actual sales over any date range against current quantity on hand.
  • Repackage-aware ordering
    Pack on-hand and pack sales roll into the carton, so cartons order correctly including their pack values — essential for cigarettes.
  • Back-order tracking
    Items not received go on back-order; received items post to inventory, and back-ordered items post when they arrive.
Receiving, counts & variance

Tight stock, caught shrink.

  • Flexible adjustments
    Add products one at a time or in groups; Delete 0 Qty, Set 0 Qty for full physicals, with values auto-calculated.
  • Variance reporting
    The difference between on-hand in software and the actual count, highlighted by both quantity and dollar value.
  • Track stock your way
    Average or current costing, with levels allowed to go negative and be caught up later.
  • Receive with Handy
    Receive and transmit orders electronically or with the Handy App in your pocket — pistol grip optional for serious counts.
EDI invoice importing

Invoices that import themselves.

Distributor invoices import straight into the back office, with color-coded margin changes and one-step posting to the price book and a purchase order. It's deep enough to have its own page.

  • Color-coded margin changes
    See margin erosion the moment an invoice lands — red for down, green for up, highlighted new items.
  • The full EDI walkthrough
    Automatic item creation, Copy Prices for tobacco, one-step posting, and AI invoice reading (Q3 2026) — see the EDI deep dive.

See everything.
Buy it online.

Pricing is on the website.

Buy The EDI deep dive Back to Cloud Back Office

Or call us — (518) 633-4111. Cristal answers.